Parish information - Model Publication Scheme

It is a duty for parishes, under the Freedom of Information Act, to publish information to the public. This Parish Council adopted the Model Publication Scheme with effect from 1st January 2009.

We are committed to making information available to the public as part of our normal business activities. The information covered is included in the classes of information mentioned below, where this information is held by the us.

Our scheme for publishing information (either in print or on the web) commits us:

• To proactively publish or otherwise make available as a matter of routine, information, including environmental information, which is held by the authority and falls within the classifications below.
• To specify the information which is held by the authority and falls within the classifications below.
• To proactively publish or otherwise make available as a matter of routine, information in line with the statements contained within this scheme.
• To produce and publish the methods by which the specific information is made routinely available so that it can be easily identified and accessed by members of the public.
• To review and update on a regular basis the information the authority makes available under this scheme.
• To produce a schedule of any fees charged for access to information which is made proactively available.
• To make this publication scheme available to the public.

Classes of Information

Here's a guide to our Proactively Published Information, how the information can be obtained and the cost.

Class1 - Who we are and what we do
Who’s who on the Council Hard copy or email from Parish Clerk or available on website
Contact details for Parish Clerk and Council members Hard copy or email from Parish Clerk or available on website

Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum Hard copy from Parish Clerk
Annual return form and report by auditor Hard copy or email from Parish Clerk
Finalised budget Hard copy or email from Parish Clerk
Precept Hard copy or email from Parish Clerk
Financial Standing Orders and Regulations Hard copy or email from Parish Clerk
Grants given and received Hard copy or email from Parish Clerk
List of current contracts awarded and value of contract Hard copy or email from Parish Clerk

Class 3 – What our priorities are and how we are doing
Parish Plan - current Hard copy or email from Parish Clerk
Annual Report to Parish Meeting Hard copy or email from Parish Clerk

Class 4 – How we make decisions
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) Hard copy or email from Parish Clerk or available on website
Agendas of meetings (as above) Hard copy or email from Parish Clerk or available on website
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. Draft Minutes on request to clerk Hard copy or email from Parish Clerk or available on website
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting. Hard copy from Parish Clerk
Responses to consultation papers Hard copy or email from Parish Clerk
Responses to planning applications Hard copy or email from Parish Clerk

Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only
Policies and procedures for the conduct of council business:

Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements
Hard copy or email from Parish Clerk
Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)
Hard copy or email from Parish Clerk
Information security policy Hard copy or email from Parish Clerk
Records management policies (records retention, destruction and archive)
Hard copy from Parish Clerk
Data protection policies Hard copy or email from Parish Clerk
Schedule of charges for the publication of information Hard copy or email from Parish Clerk

Class 6 – Lists and Registers
Currently maintained lists and registers only
Assets Register Hard copy or email from Parish Clerk
Register of members’ interests Hard copy from Parish Clerk
Register of gifts and hospitality Hard copy from Parish Clerk
Burial register – Long Clawson cemetery

Inspection or A4 copy of entry
£20 Per hour search

Class 7 – The services we offer - Current information only
Allotments plans/tenancy agreement Hard copy or email from Parish Clerk
Long Clawson Cemetery Rules, Regulations & Table of Charges dated 21st April 2008 Hard copy or email from Parish Clerk

SCHEDULE OF CHARGES
TYPE OF CHARGE DESCRIPTION BASIS OF CHARGE
Disbursement cost Photocopying @ 10p per sheet (black & white) Actual cost *
Postage Actual cost of Royal Mail standard 2nd class